Modules · Purchase Orders · Coming soon

POs that close their own loop.

Author POs against your vendor roster. Approvals, receiving, three-way match, all on the same record.

This module is on the roadmap · estimated availability Q3 2026. Vote on the request board to nudge the priority, or talk to us about an early-access slot.

About

Purchase Orders takes the Vendors roster and makes it operational. Author a PO with the vendor's default terms; route for approval; send to the supplier via templated email; receive against it as the goods land; close the loop with three-way match against the invoice the bookkeeper enters. Each PO carries lines, lead-time estimates, and a status board your procurement lead opens every morning. When the Inventory + Ledger modules are on, receiving auto-decrements stock and writes the matching liability entry without anyone touching a spreadsheet.

Features
Vendor-driven defaults
Vendor payment terms, lead time, currency, and remit-to address pre-populate every PO. Override per line when needed.
Approval routing
Per-org thresholds route POs above a dollar amount to a named approver. Audit-logged decision and reason.
Receiving against the PO
Receive in whole or part; surface backorders automatically; close the PO when fully received.
Three-way match
PO + receiving + vendor invoice -- the system flags variance to the bookkeeper before it hits the ledger.
Templated PO email
Send the PO PDF to the vendor from your branded sender; replies route into the per-vendor conversation.
Use cases
Procurement lead
Monday morning reorder
Five SKUs below their reorder floor; one click generates POs to the right preferred vendors at the right quantities, routes the largest one for owner approval, fires the other four to the supplier the same morning.
Bookkeeper
Reconcile end of month
Three-way match surfaces the two POs that came in over quoted price. Resolve before they hit the ledger. The variance never becomes a month-end mystery.
FAQ
Does it require the Vendors module?
Yes -- Vendors is the master record POs are written against.
Will it work without Inventory?
It will, but receiving will not auto-decrement stock. Most operators turn Inventory on the same day.
What about partial receipts?
Native. Receive 8 of 10; the line stays open for the remaining 2 with a backorder badge.
Add purchase orders the day you need it.
Vote on the idea board → Talk to us