Modules · Vendors

The supplier roster, finally a first-class record.

Supplier records done right -- tax / W9 status, lead times, minimum orders, SKU links, preferred and approved flags.

Monthly
$29.00 /mo
Yearly
$290.00 /yr
≈ $24.17/mo billed yearly
About

Vendors is the home for everything upstream -- the companies you buy peptide APIs, excipients, packaging, equipment, and contracted services from. It is the master record the (coming-soon) Purchase Orders module will hang off, but the value lands the day you turn it on: a clean roster with the fields that matter for a real supply chain, not a generic address book. Tax ID + W9 status surfaced on every record. Lead time, minimum order, default currency, payment terms. Preferred + approved flags so the rest of the platform can prefer the right source automatically. A full contact roster + remit-to and ship-from addresses. And a SKU links table that catalogs which vendor supplies which part at what cost -- ready to graduate to a real FK the moment the Inventory module lands.

Features
Tax + W9 on every supplier
Tax ID, W9 on file, received-at date. Bookkeeping at year-end is a query, not a hunt through receipts.
Lead time and minimum order
On every vendor, surfaced on the record and consumed by the reorder logic the day Inventory turns on.
Vendor SKU links
Per-vendor part number, unit cost, pack size, preferred flag. Multi-source the same SKU from competing vendors without losing track of who has what.
Preferred + approved
Two simple flags that gate sourcing decisions: preferred biases auto-selection, approved blocks purchases from un-vetted suppliers.
Contacts + addresses
Full roster of sales reps, AP, ops contacts; remit-to and ship-from addresses with default flags. No more digging through email.
Audit on every change
Every edit to a vendor record writes to the per-org audit chain. Operator id, IP, before/after value, signed exports for compliance.
Use cases
Procurement lead
Onboard a new API supplier
Capture the tax ID + W9 status at creation. Add the sales rep + AP contact. Note the 21-day lead time and 5k minimum. Approve the supplier; preferred-flag the SKUs they win on price. The procurement flow recognises them on the next reorder.
Pharmacist-in-charge
Multi-source a critical SKU
Link three vendors to the same API. Mark the lowest-cost one preferred; the other two stay available as alternates. When the preferred vendor stocks out, the alternates are one click away with their own part numbers + costs.
Bookkeeper
Year-end vendor 1099 list
Filter vendors by w9_on_file = true and the spending threshold the report tool tracks. Export to CSV; reconcile against the ledger. No reconciliation across three systems.
FAQ
Is this the same as the integrations partner catalog?
No. Integration partners (Stripe, Twilio) are SaaS providers you connect via API. Vendors are the upstream suppliers you buy goods and services from. Distinct schemas, distinct workflows.
What plans include vendors?
Pro and Expert (and Enterprise by default). Not on Beginner.
What about the SKU link to Inventory?
The column is in the schema today, holding the inventory SKU id when you set it. The Inventory module's init migration will promote it to a real foreign key with a partial unique index so each SKU can have multiple vendors but only one preferred.
How does it relate to Purchase Orders?
Vendors is the master record POs are written against. When Purchase Orders ships, every PO will reference a vendor row; the vendor's payment terms + lead time drive defaults.
Can I track vendor performance over time?
V1 ships the schema; the Reporting module (coming soon) will roll up on-time delivery, lead-time variance, and price drift per vendor.
Does it import from QuickBooks?
Not in v1. CSV import is in Settings; QuickBooks vendor sync is on the roadmap and can be requested on the idea board.
Add vendors the day you need it.
Add vendors to my plan → Talk to us